AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

DECEMBER 9, 2009

6:30 PM

CIVIC CENTERCONFERENCE ROOM

GREENVILLE, CA  95947

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. Approval of Regular Meeting Minutes of November 18, 2009
  5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  6. Directors Reports
  7. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  8. Manager’s/Financial Report
  9. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation
    4. Taylorsville Sanitation
  10. Fire Department Report
  11. Cy Hall Memorial Museum Report
  12. Greenville Sewer Rehab Project Approval of Planning Grant Application – Discussion/Action
  13. 2009-2010 Operating Budget – Discussion/Action

14. Old Business/New Business

15. Adjournment

 

 

 

 

 

 

 

 

 

Standing Committees:

 

Personnel & Planning – John Schramel, chair; Brad Smith
6:30 p.m., Monday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
5 p.m., Tuesday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Monday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

 

 

 

NEXT REGULAR MEETING – January 13th, 2010 at 6:30

 

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

 



 Recording



MINUTES OF THE REGULAR MEETING OF

 

THE BOARD OF DIRECTORS OF THE

 

INDIAN VALLEY COMMUNITY SERVICE DISTRICT

 

Held December 9, 2009 at 6:30 p.m.

 

At the Civic Center Conference Room

 

Greenville, CA 95947

 

 

 

  1. Call to Order/Roll Call

Chairperson Smith called the meeting to order at 6:30 p.m.  Clerk Lawson called the roll.  Chairperson Smith, Vice-Chairperson Yocum, and Directors Schramel, Little, and Yost answered the roll call.

 

  1. Pledge of Allegiance

Chairperson Smith led the Pledge of Allegiance.

 

  1. Adoption of Agenda

General Manager Leanna Moore requested that the swearing in of Board members be added after the approval of minutes.  Director Little moved to adopt the agenda, and Chairperson Smith seconded.  All Board members voted Aye, and the agenda was adopted with the addition.

 

  1. Approval of Regular Meeting Minutes of November 18, 2009

Director Little moved to approve the regular meeting minutes of November 18, 2009, and Vice-Chairperson Yocum seconded.  All Board members voted Aye, and the minutes were approved as written.

 

  1. Swearing in of Board Members

Clerk Lawson swore in Board members John Schramel, Judi Yocum, and Brad Smith.

 

  1. Public Comment

There were no comments from the public.

 

  1. Directors Reports

Director Little reported that she attended the Board of Supervisors meeting, and that David Keller was giving a report on the completion of the funding grant for the hydro-electric project.  Mrs. Little reported that the first phase has been completed and that money is needed to move on.

Director Schramel reported that he attended the Special District Association meeting, and that John Benoit is the new LAFGO Chairperson.  Director Schramel also attended the NorCal-Neva Recourse and Conservation District meeting, reporting to them that IVCSD has a feasibility study on a hydro-electric plant.

 

  1. Committee Reports

a.       Personnel

Director Schramel reported that the personnel committee will be changing the meeting time to the Monday prior to the regular Board meeting at 6:30 p.m.  Director Schramel also reported that the personnel committee met with the employee that has been laid off.  Chairperson Smith reported that the personnel committee will continue to go through the policies monthly.

b.       Finance

Director Yost reported that the finance committee discussed the 2009/2010 operating budget pointing out the $9,000 loss in the Fire Department.  Director Yost also reported that the finance committee discussed the street light funding, and that it will be on the agenda for the next Board of Supervisors meeting.  Mr. Yost also reported that the finance committee discussed the Greenville sewer rehab project. 

c.        IVASA

Vice-Chairperson Yocum reported that she, General Manager Moore, Fire Chief Hamblin, and IVASA Chairperson McNett met with Mountain Life Flight representatives in Susanville to discuss the contract.  Mrs. Yocum also reported that a special meeting was held, and a five year contract was signed with Mountain Life Flight.  The Board discussed the benefit to having an ambulance in service in Indian Valley. 

d.       Ordinance

Chairperson Smith reported that the ordinance committee continued to go over the ordinances.

e.        Public Relations

Vice-Chairperson Yocum reported that there was a complainant who did not show up to the meeting, and that the public relations committee will follow up with a letter.

 

  1. Manager’s/Financial Report

General Manager Leanna Moore reported that she made the loan payment, and that the claim has been submitted for the new membrane filters.

 

  1. Utility Operations Report

a.       Greenville Water

Chief Water Operator Jesse Lawson reported that loss’ are up, and that the cause is unknown, possibly unknown leaks.  Operator Lawson also reported that the lake level is up, and no pipe or meters were replaced.  Mr. Lawson reported that the leak caused by the contractor was fixed.  Mr. Lawson also reported that there has been no resolution on the wash-out yet, due to lack of funding.  Water Operator Lawson reported that the water plant project is running behind, but should be able to finish on schedule.

b.       Crescent Mills Water

Chief Water Operator Jesse Lawson reported that no pipe or meters were replaced, and there were no call outs.

c.        Greenville Sanitation

Sewer Operator Jim Hamblin reported that everything is fine, the capacity is good, and there are no problems.

d.       Taylorsville Sanitation

Sewer Operator Jim Hamblin reported that there are no problems, and the alarm system is fine now.  Mr. Hamblin also reported that the monitoring well samples will be complete for this year on the 15th.

 

  1. Fire Department Report

Fire Chief Jim Hamblin reported that the call volume is up.  Chief Hamblin also reported that the Fire Department participated in the Taylorsville Light Parade and ran the bar at the Sheriff’s Department Christmas party.  Mr. Hamblin reported that this Saturday is the Christmas tree lighting and January 9th is the Fireman’s Ball.  Chief Hamblin also reported that on January 1st there will be a first aid and CPR refresher course.  Chief Hamblin brought attention to the signs on North Valley Road from the Fire Safe Council.

 

 

 

  1. Cy Hall Memorial Museum Report

No report at this time.  Director Schramel read a thank you and sympathy card to be given to the Indian Valley Thrift Store association, and then passed it around for the other Board members to sign.

 

  1. Greenville Sewer Rehab Project Approval of Planning Grant Application – Discussion/Action

General Manager Leanna Moore reported that the income survey has been completed and the next step is to do a PER and look for funding.  General Manager Moore stated that there are CDBG grant funds available this year and Plumas County’s allotment is seventy thousand dollars.  Mrs. Moore also reported that the sewer project would qualify for $800,000 in CDBG grant funding combined with another grant from Rural Development.  General Manager Moore reported that the seventy thousand dollar planning grant requires a ten percent match.  Director Schramel moved to authorize General Manager Leanna Moore to set aside seven thousand dollars for the ten percent match to the planning grant, and Director Yost seconded.  All Board members voted Aye, and the motion carried.

 

  1. 2009-2010 Operating Budget – Discussion/Action

General Manager Leanna Moore referred the Board to the Operating Budget in their packets, pointing out that there are not a lot of changes; however, there is a deficiency in the Fire Department.  General Manager Moore recommended that the Board adopt the budget and see what happens with the street lights in January.  Director Little moved to adopt the 2009-2010 operating budget, and Director Yost seconded.  All Board members voted Aye, and the motion carried.

 

  1. Old Business/New Business

Chairperson Smith reported that Jesse Lawson requested a representative from the Greenville Rancheria attend a Board meeting to accept a thank you for the grant for the test well project.

 

  1. Adjournment

Director Little moved to adjourn the meeting, and Vice-Chairperson Yocum seconded.  All Board members voted Aye, and the meeting was adjourned at 7:38 p.m.

 

 

Respectfully Submitted,

 

 

Anna Lawson

IVCSD Board Clerk