AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

WEDNESDAY

DECEMBER 14, 2011

6:30 PM

TAYLORSVILLE FIRE HALL

TAYLORSVILLE, CA 95983

Call to Order/Roll Call
Pledge of Allegiance
Adoption of Agenda
Approval of Regular Meeting Minutes of November 9, 2011
Public Comment: The public may address the Board on any item not on the agenda. Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers should limit their remarks to five minutes or as decided upon by the chairperson. In addition, the Board has adopted a 10 minute per person/per meeting time limit.
Directors Reports
1. Oath of Office for New Directors
Committee Reports
1. Personnel
2. Finance
3. IVASA
4. Ordinance
5. Public Relations
Manager’s/Financial Report
Utility Operations Report
1. Greenville Water
2. Crescent Mills Water
3. Greenville Sanitation
4. Taylorsville Sanitation
Fire Department Report
Employee Drug/Alcohol Ordinance – Discussion/Action
1. First Reading
2011/2012 Operating Budget – Discussion/Action
Old Business/New Business

Standing Committees:

Personnel & Planning – Brad Smith, chair; Blake Shelters
6:30 p.m., Tuesday prior to Board Meeting

Finance – Mike Yost, chair; Jane Braxton Little
6:00 p.m., Monday prior to Board Meeting

Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Tuesday prior to Board Meeting

Public Relations – Judi Yocum, chair; Blake Shelters
5:00 p.m., Monday prior to Board Meeting

IVASA – Judi Yocum; Mike Yost
Quarterly

NEXT REGULAR MEETING – January 11th, 2012 at 6:30, Crescent Mills Fire Hall

REASONABLE ACCOMMODATION: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896. Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

dec11.MP3

1. Call to Order/Roll Call
Chairperson Yost called the meeting to order. Clerk Germann called roll. Chairperson Yost, Vice Chairperson Little, and Directors Yocum and Smith answered roll call. Director Shelters was absent.
2. Pledge of Allegiance
Chairperson Yost led in the Pledge
3. Adoption of Agenda
Director Smith moved to adopt the agenda with the exception of the operating budget not happening, Vice Chairperson Little seconded. All Board members voted aye.
4. Approval of regular meeting minutes of November 9, 2011.
Vice Chairperson Little moved to approve the minutes of November 9, 2011, Director Yocum seconded. All Board members voted aye, and the minutes were approved without any corrections.
5. Public Comment
There were no public comments at this time.
6. Directors Report
Chairperson Yost and Vice Chairperson Little took the Oath of Office.
7. Committee Reports
a. Personnel
Director Smith stated that Personnel did not meet.
b. Finance
Chairperson Yost stated that the Finance committee did not have a meeting.
c. IVASA
IVASA did not meet.
d. Ordinance
Director Smith stated that Ordinance did not meet.
e. Public Relations
Director Yocum stated that Public Relations did not meet.
8. Manager’s/Financial Report
General Manager Leanna Moore talked about finances and what can be improved in the next coming year, to help with the budget. Ms. Moore mentioned a difficulty collecting monies from customers and that they are not using as much water as in past years. Director Yocum talked about a list of budget cuts to look into.
9. Utility Operations Report
a. Greenville Water
The Round Valley Reservoir is currently at 4448.1 elevation, which is one foot above average for the year. It is releasing 200 gallons per minute. The Greenville Water Plant produced 5.5 million gallons in November, which is 3.1 million gallons less than average; 2.5 million gallons was billed out. The eight inch meter measuring flow in town has been replaced and the membrane system in Greenville has been shut down.
b. Crescent Mills Water
The Crescent Mills water plant produced 564 thousand gallons in November, and 322 thousand was billed out. There is currently a loss of five gallons per minute due to leaks and slow meters.
c. Greenville Sanitation
Sewer Operator Jim Hamblin stated that things are going well with Greenville sanitation. The pipes have been replaced between the ponds. There was a blockage between highway 89 and the railroad tracks, which Mr. Hamblin mentioned was successfully fixed. All reports are completed and up to date.
d. Taylorsville Sanitation
Sewer Operator Jim Hamblin that everything is going good for Taylorsville and that the flows are steady. The quarterly monitoring has been taken and sent out.
10. Fire Department Report
Fire Chief Jim Hamblin mentioned that three of the fire fighters took the NIMS test, and that it was very educational. Mr. Hamblin mentioned they will be using some of the fire meeting to take the NIMS test online. Mr. Hamblin also mentioned that there will be a CPR/First Aid refresher course coming up soon. Fire Chief Hamblin talked about saving energy and reducing heating costs. The call volume has been below average.
11. Employee Drug/Alcohol Ordinance – Discussion/Action
a. First Reading

Director Smith Stated that there are two policies regarding drug and alcohol abuse, and that they would like to see them combined into one policy that is more effective. The new policy will be posted on the website. Vice Chairperson Little moved to approve the first reading with the word change of Company to District, Director Yocum seconded. There was a roll call vote and all board members present voted aye.
13. Old Business/New Business
Vice Chairperson Little mentioned a consistency as to where the meetings will be held each month. Also the possibility of through the winter months meeting at the Greenville Town hall, and rotating to Crescent Mills in the Spring.
14. Adjournment
Director Smith moved to adjourn the meeting and Director Yocum seconded. All board members voted aye and the meeting was adjourned.

Respectfully Submitted,

Shireen Germann
IVCSD Board Clerk