AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
FEBRUARY 9, 2011
6:30 PM
CIVIC CENTER CONFERENCE ROOM
GREENVILLE, CA
95947
Standing
Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
6:30 p.m., Monday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
4:30 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Monday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
March 9, 2011 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
Held
February 9, 2011 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
1. Call to Order/Roll Call
Chairperson Yost called the meeting to order at 6:30 p.m. Clerk Lawson called
the roll. Chairperson Yost, Vice-Chairperson Little, and Directors Yocum and
Smith answered the roll call.
2. Pledge of Allegiance
Chairperson Yost led the Pledge of Allegiance.
3. Adoption of Agenda
Vice-Chairperson Little requested that item number nine be addressed after the
adoption of the agenda. Mrs. Little also added two items that arose subsequent
to the posting of the agenda; one item regarding the bank signature card, and
the other regarding a proposal for an application of funding for flood control.
Vice-Chairperson Little moved that the agenda be adopted with these changes, and
Director Yocum seconded. All Board members voted Aye, and the amended agenda was
adopted.
4. Request by Harold Humphrey to have Sewer Connection Fee Waived –
Discussion/Action
Chairperson Yost read Harold Humphrey’s letter included in the Boar packets. Mr.
Humphrey addressed the Board expressing his concern for the rate increase of the
sewer fees. Vice-Chairperson Little explained the process and procedure that led
to the rate increase. Mr. Humphrey understood. Vice-Chairperson Little made a
motion that Mr. Humphrey makes the third installment this week, and that the
fourth and final installment is made subsequent to or before the sale of the
properties on Highway 89. Director Smith seconded. A roll call vote was taken.
All Board members voted Aye, and the motion was approved.
5. Proposal for Application of Flood Control Funds
Chairperson Yost reported that there is a grant available that would provide
State and Federal funding to construct flood control along Wolf Creek. A
representative from the Greenville Rancheria offered to write the grant and
agreed to only charge 1.5% of the grant if the grant was awarded and used.
Director Smith made a motion that the Board give General Manager Leanna Moore
permission to proceed with the application, and Vice-Chairperson Little
seconded. All Board members voted Aye, and the motion carried.
6. Approval of the Regular Meeting Minutes of January 12, 2011
Vice-Chairperson Little stated that “he” needs to be changed to “she” in the
finance committee report in regards to the auditor. With that change,
Vice-Chairperson Little moved that the regular meeting minutes of January 12,
2011 be approved, and Director Yocum seconded. All Board members voted Aye, and
the corrected minutes were approved.
7. Public Comment
Tanya Henrich asked if the October 2010 minutes had been put on the agenda. It
was confirmed that they had.
8. Appointment of New Board Member – Discussion/Action
Chairperson Yost read Blake Shelters’ letter of interest in filling the vacancy
on the Board to the Board, staff, and public. Vice-Chairperson made a motion to
nominate Mr. Shelters to fill the vacancy until the next general election, and
Director Yocum seconded. All Board members voted Aye, and Mr. Shelters was
appointed as a Board member for the IVCSD. Clerk Lawson gave Mr. Shelters the
Oath of Office, and he took his seat on the Board.
9. Plumas Bank Signature Card
Vice-Chairperson Little moved that John Schramel be removed from the IVCSD
signature card at Plumas Bank, and Blake Shelters be added, along with Mike
Yost, Jane Braxton Little, Judi Yocum, and Brad Smith. Director Smith seconded.
All Board members voted Aye, and the motion carried.
10. Directors Reports
Mike Yost reported that the Board and Staff had a gathering prior to the meeting
to thank John Schramel for his years of service to the IVCSD.
11. Committee Reports
a. Personnel
No report at this time.
b. Finance
Chairperson Yost reported that the finance committee discussed the capacity test
on the new water treatment plant. Mr. Yost also reported that the final date of
occupancy at the Civic Center will be March 10, 2011 and pointed out that after
March the Board meetings will be held in an alternative location. Mr. Yost
reported that the finance committee also discussed the contract for the grant
proposal and Mr. Humphrey’s request to have the sewer connection fee waived.
c. IVASA
No report at this time.
d. Ordinance
Director Smith reported that the ordinance committee continued going through the
ordinances.
e. Public Relations
Director Yocum reported that the public relations committee discussed concerns
with the website, such as inconsistency with current postings, and inquiries
about adding more information and the Board members’ email addresses on the
website. Director Yocum stated that she would like to work on updating the
website, and the Board agreed that that would be a good idea.
Suzanne Hamar reported that she created a Facebook page for the Greenville Depot
and that it has generated a lot of interest. Ms. Hamar also reported that there
is a grant that could provide funding for the Depot and suggested that the ad
hoc committee look into it. Ms. Hamar also asked Mr. Shelters if he would
consider taking John Schramel’s place on the ad hoc committee for the Depot.
12. Manager’s/Financial Report
General Manager Leanna Moore reported that an inspection was done at the
Greenville campground, and that it has been approved to receive money for an
additional bathroom. General Manager Moore also reported that reservations for
campsites can now be done online and a camp host is needed for the coming
season. Mrs. Moore reported that the final possessions of the IVCSD are being
removed from the Civic Center, and March 9th will be the final day of occupancy
of the building. General Manager Moore also reported that the paperwork has been
completed for the loan modification, with an extension of the maturity date to
September 1st. The extension was needed as a result of the project taking longer
than the anticipated amount of time. Mrs. Moore reported that the IVCSD should
be accepting ownership of the new water treatment plant at the next regular
Board meeting.
13. Utility Operations Report
a. Greenville Water
Chief Water Operator Jesse Lawson reported that the capacity test was completed
at the water treatment plant, and that it passed by being able to produce one
million gallons of water in 24 hours. Mr. Lawson also reported that production
is way down and the loss’ are under control. Operator Lawson reported that the
second well seems to have the same water as the pilot well, which was very good
water, and that it was able to produce 310 gallons of water per minute. Mr.
Lawson stated that the well is a very reliable back up water source and
recognized the Greenville Rancheria for their help and participation in the well
projects.
b. Crescent Mills Water
Chief Water Operator Jesse Lawson reported that two leaks were found and fixed,
and that the losses have greatly declined as a result.
c. Greenville Sanitation
Sewer Operator Jesse Lawson reported that the lift stations all have issues that
need to be addressed. Mr. Lawson also reported that the pond four abandonment
work has been completed. Operator Lawson reported that the State will not accept
the as builts, and that they need to be redone. Director Shelters stated that
the maps could be redone at his office.
Sewer Operator Jim Hamblin reported that the water has dropped in pond 2, and
that it has over 50% of its capacity left. Mr. Hamblin also reported that all of
the State reports are current and up to date.
d. Taylorsville Sanitation
Sewer Operator Jim Hamblin reported that there are no problems in Taylorsville,
and that the quarterly well samples will be done in March.
14. Fire Department Report
Fire Chief Jim Hamblin reported that the First Aide & CPR refresher class has
been completed. Mr. Hamblin also reported that the call volume was way down in
January. Chief Hamblin reported that the Department has a new fireperson, Bob
Orange. Mr. Orange will be an asset to the department. He is a retired game
warden, and EMT, and he lives where there are limited resources available. Chief
Hamblin also reported that the firemen did a great job protecting exposures at a
mobile home fire in Taylorsville. Mr. Hamblin also reported on a four wheeler
accident on Grizzly Creek Rd. that was very difficult to access by ground and
air. Chief Hamblin reported that the NIMS class can be done online or at the
Mineral Building in Quincy on February 23rd and 24th, and reminded the Board
members that they need to take this class.
15. Cy Hall Memorial Museum Report
Janice Thomas reported that the Cy Hall Memorial Museum received their 501.3c
status, recognizing them as a California Non-Profit organization. Ms. Thomas
stated that a Museum Board representative will be at the next regular meeting to
give a complete status report.
16. Old Business/New Business
There was no old or new business to discuss.
17. Adjournment
Vice-chairperson Little moved to adjourn the meeting, and Director Smith
seconded. All Board members voted Aye, and the meeting was adjourned at 8:00
p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk