AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

JANUARY 12, 2011

6:30 PM

CIVIC CENTER CONFERENCE ROOM

GREENVILLE, CA  95947

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. 2011 – Election of Officers – Discussion/Action
    1. Committee Assignments
  5. Approval of Regular Meeting Minutes of December 8, 2010
  6. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  7. Directors Reports
  8. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  9. Manager’s/Financial Report
  10. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation
    4. Taylorsville Sanitation
  11. Fire Department Report
  12. Cy Hall Memorial Museum Report
  13. Acceptance of John Schramel’s Resignation – Discussion/Action
  14. Old Business/New Business
  15. Adjournment

 

 

 

 

 

 

 

 

 

 

Standing Committees:

 

Personnel & Planning – John Schramel, chair; Brad Smith
6:30 p.m., Monday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
4:30 p.m., Tuesday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Monday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

 

 

 

NEXT REGULAR MEETING – February 9, 2011 at 6:30

 

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

 



Recording

 

 

 

  1. Call to Order/Roll Call

Chairperson Yocum called the meeting to order at 6:31 p.m.  Clerk Lawson called the roll.  Chairperson Yocum, Vice-Chairperson Yost, and Directors Little and Smith answered the roll call.  Director Schramel and General Manager Leanna Moore were absent.

 

  1. Pledge of Allegiance

Chairperson Yocum led the Pledge of Allegiance.

 

  1. Adoption of Agenda

Director Little moved to approve the agenda, and Director Smith seconded.  All present Board members voted Aye, and the agenda was adopted as written.

 

  1. 2011 – Election of Officers – Discussion/Action

Director Little nominated Mike Yost as Chairperson, and Director Smith seconded.  All present Board members voted Aye, and the motion carried.  Director Yost nominated Director Little as Vice-Chairperson, and Chairperson Yocum seconded.  All present Board members voted Aye, and the motion carried.

a.      Committee Assignments

Director Smith moved that the committee assignments remain the same, and Director Yost seconded.  All present Board members voted Aye, and the motion carried.

 

  1. Approval of Regular Meeting Minutes of December 8, 2010

Director Yost moved to approve the regular meeting minutes of December 8, 2010, and Chairperson Yocum seconded.  Directors Smith and Little abstained from the vote.  All other present Board members voted Aye, and the minutes were approved as written.

 

  1. Public Comment

Tanya Henrich introduced herself as a new member of the Indian Valley community.  Ms. Henrich inquired about the October minutes not being on the website and commented that the agenda posted at the post office was placed in an area that made it very hard to read.

Suzanne Hamar commented that the website is not regularly updated and that the new office space is not a good place to hold meetings due to its small size.  Ms. Hamar suggested holding meetings in the Town Hall and pointed out that it would cost less than the Community Center.

 

  1. Directors Reports

Vice-Chairperson Yost reported that Larry Walker, President of the Special District Association, is looking for a Board member to replace John Schramel.  Director Little suggested Mr. Yost, and he agreed with Director Smith as his replacement in his absence.

 

  1. Committee Reports

a.      Personnel

No report at this time.

b.      Finance

Vice-Chairperson Yost reported that the County auditor requested to be at the Finance Committee meeting because she is unhappy with how the CSD is paying back the loan and thinks the deal with the Board of Supervisors should be changed.  The auditor did not attend the meeting, therefore no action was taken.  Mr. Yost also reported that the finance committee met with Harold Humphrey to discuss the settlement of his brother’s estate.  This item will be on the agenda in February.

c.       IVASA

Chairperson Yocum reported that the IVASA committee will now be meeting every six months and possibly at the Community Center.  Mrs. Yocum also reported that there was not a Mountain Life flight report given at the meeting.  Chairperson Yocum reported that the administration policy passed and that the property tax check has been received.  Mrs. Yocum also reported that the Health Care Board will be keeping the heliport and the lot adjoining it, IVASA will be getting audited every five years instead of every two and that the Board will be contacting Mountain Life flight to answer questions and concerns about the insurance program coverage.

 

 

 

d.      Ordinance

Director Smith reported that the Ordinance committee continues to work on the water policies and is taking a look at how other special districts have their policies organized.

e.       Public Relations

Chairperson Yocum reported that the member of the public with a complaint did not attend the meeting and that General Manager Leanna Moore will be sending a letter of clarification.  Chief Water Operator Jesse Lawson explained the situation to the Board.

 

  1. Manager’s/Financial Report

No report at this time.

 

  1. Utility Operations Report

a.      Greenville Water

Chief Water Operator Lawson reported that the water plant is having compressor and dryer problems but that it is all being warrantied.  Mr. Lawson also reported a frozen pipe in the attic, and is now insulated.  Operator Lawson reported that two meters froze and one faulty meter was replaced.  Mr. Lawson also reported that the second well is going in weather permitting.  Operator Lawson went over the annual number averages.

b.      Crescent Mills Water

Chief Water Operator Jesse Lawson gave the annual numbers.  Mr. Lawson reported a known leak will be fixed weather permitting and that he now has a desktop computer at the plant which will allow him to keep better records.

c.       Greenville Sanitation

Sewer Operator Jesse Lawson reported that he will be taking a closer look at the systems maintenance and that there were previously false numbers.  Mr. Lawson stated that his goal is to improve the system without increasing the cost.  Operator Lawson reported that stages one and two are complete and that pond four is sealed off. 

Sewer Operator Jim Hamblin reported that the flows have been high due to the storms and that pond levels are up.  Mr. Hamblin also reported that he is now able to do his reports on the computer.

d.      Taylorsville Sanitation

Sewer Operator Jim Hamblin reported that the flows are up a little and everything else is fine.

 

  1. Fire Department Report

Fire Chief Jim Hamblin reported there is a new hazardous material booklet with a new plan that has been updated on the area.  Mr. Hamblin also reported that the firefighters will be participating in NIMS, a system by the Federal Government, and that Board members will need to take the online training.  Chief Hamblin reported that CPR and First Aid refresher classes will be offered the next two Tuesdays at 6:30 p.m. at the church on Hot Springs Rd.  Mr. Hamblin stated that the Fireman’s Ball had a good atmosphere and thanked Brad Smith and Mavis Sommers and Wesley Neer for all of their hard work.  Chief Hamblin reported that there will be a Fireman’s Party at the Town Hall on the first Saturday in March to recognize the firemen and chiefs.

 

  1. Cy Hall Memorial Museum Report

No report at this time.

 

  1. Acceptance of John Schramel’s Resignation – Discussion/Action

Chairperson Yocum read John Schramel’s letter of resignation aloud.  Director Little moved to accept Mr. Schramel’s resignation with much gratitude for his years of service, and Director Smith seconded.  All present Board members voted Aye, and John Schramel’s resignation was accepted.  The Board discussed having a celebration and giving Mr. Schramel recognition after the next Board meeting.  Mr. Schramel’s position will be advertised for three weeks.

 

  1. Old Business/New Business

There was no old or new business to report.

 

  1. Adjournment

Vice-Chairperson Yost moved to adjourn the meeting, and Director Little seconded.  All present Board members voted Aye, and the meeting was adjourned at 7:47 p.m. 

 

 

Respectfully Submitted,

 

 

 

Anna Lawson

IVCSD Board Clerk

 

 

 

 

Indian Valley Community Services District