AGENDA
REGULAR MEETING
BOARD OF DIRECTORS
INDIAN VALLEY COMMUNITY SERVICES DISTRICT
WEDNESDAY
MARCH 9, 2011
6:30 PM
CIVIC CENTER CONFERENCE ROOM
GREENVILLE, CA
95947
CLOSED SESSION
Standing Committees:
Personnel & Planning
– John Schramel, chair; Brad Smith
6:30 p.m., Monday prior to Board Meeting
Finance – Mike Yost, chair; Jane Braxton Little
4:30 p.m., Tuesday prior to Board Meeting
Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Monday prior to Board Meeting
Public Relations – Judi Yocum, chair; John Schramel
4:30 p.m., Monday prior to Board Meeting
IVASA – Judi Yocum; Mike Yost
Quarterly
NEXT REGULAR MEETING –
April 13, 2011 at 6:30
REASONABLE ACCOMMODATION:
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact the Clerk of
the Board at 530-284-0896.
Notification 72 hours prior to the meeting will enable the IVCSD to make
reasonable arrangements to ensure accessibility.
Held
March 9, 2011 at 6:30 p.m.
At the Civic Center Conference Room
Greenville, CA 95947
1. Call to Order/Roll Call
Chairperson Yost called the meeting to order at 6:30 p.m. Clerk Lawson was
absent. General Manager Moore called the roll. Chairperson Yost,
Vice-Chairperson Little, and Directors Smith, Yocum, and Shelters answered the
roll call.
2. Pledge of Allegiance
Chairperson Yost led the Pledge of Allegiance.
3. Adoption of Agenda
Vice-Chairperson Little suggested adding to item number fifteen that the
property is located at 136 Crescent St. and that Tom Rogers will be in
negotiation of an offer of the sale of the building along with the Board
members. Chairperson Yost made an addition to item number six; that being a
report on the Plumas County Special District Association. Vice-Chairperson
Little also pointed out that the standing committee members on the agenda need
to be updated. Vice-Chairperson Little moved to adopt the amended agenda, and
Director Yocum seconded. All Board members voted Aye, and the amended agenda was
adopted.
4. Approval of Regular Meeting Minutes of February 9, 2011
Director Yocum pointed out a typo in item number four; “Boar” should be “Board”.
Tanya Henrich suggested that the Board should be able to receive the minutes a
week before the meeting in order to enable them to have more time to review
them. The Board agreed that that is a good idea and stated that they will
discuss it with the General Manager. Director Yocum moved to approve the minutes
of February 9, 2011, and Vice-Chairperson Little seconded. All Board members
voted Aye, and the minutes were approved with the correction.
5. Public Comment
There were not any comments from the public.
6. Directors Reports
a. Possible Changes to Committee Meeting Times – Discussion/Action
General Manager Leanna Moore suggested having two committee meetings at a time
instead of three one night and one the next. The Board agreed. It was decided
that the Public Relations and Finance committees will meet on Monday at 4:30 and
5:30, and the Ordinance and Personnel committees will meet on Tuesday at 5:30
and 6:30.
b. Possible Locations for Board Meetings
The Board and the public discussed possible locations for Board and Committee
meetings. It was decided that the next regular Board meeting will be held at the
Community Center and the Committee meetings will be held at the Town Hall. It
was then decided that the Public Relations and Finance committees will meet at
5pm and 6pm.
c. Plumas County Special District Association
Chairperson Yost reported on the LAFCO meeting, stating that there is a new
Executive Director, John Benoit. Mr. Yost also reported that the only members
currently in LAFCO are Plumas County and the city of Portola. Mr. Yost stated
that LAFCO is looking at getting the Special Districts to join and that the CSD
may be faced with the decision of whether or not to join within the next year.
Vice-Chairperson Little reported that East Bay Municipal Utility District is not
pursuing a proposal in the immediate future to use excess water from Round
Valley to generate income for the CSD.
7. Committee Reports
a. Personnel
Director Smith reported that the Personnel Committee discussed reviewing the
policies and deciding if anything needs to be changed.
b. Finance
Chairperson Yost reported that the Finance Committee received an update on the
Water Treatment Plant project, stating that the plant is online and the project
is about ready to close. Mr. Yost also reported that the Finance Committee also
discussed the Civic Center, stating that this is the last meeting that will be
held in the building and that everything has been moved out and to the new
office location. Mr. Yost reported that the sewer improvement project
application for the grant has been submitted.
c. IVASA
No report at this time.
d. Ordinance
Director Smith reported that the Ordinance Committee is continuing to review
ordinances. Vice-Chairperson Little reported that she has typed up the progress
on the water ordinances thus far.
e. Public Relations
Director Yocum reported that the Public Relations committee discussed the
website and what will be on it.
8. Manager’s/Financial Report
General Manager Leanna Moore reported that the grant application for the sewer
improvement project was submitted. Mrs. Moore also reported that the school
district gave the CSD an extra two weeks to finish moving out of the building
due to poor weather conditions.
9. Utility Operations Report
a. Greenville Water
Chief Water Operator Jesse Lawson reported that meters were estimated last month
due to snow. Mr. Lawson also reported that the dam inspection report which shows
that the such and such has stabilized and was probably from the logging truck
activity. Chief Operator Lawson stated that the extra money from the Water
Treatment Plant project will go to getting a chlorine analyzer and doing
improvements at the inlet.
b. Crescent Mills Water
Chief Water Operator Jesse Lawson reported that meters were estimated due to
snow. Mr. Lawson also went over the monthly numbers.
c. Greenville Sanitation
Operator Jesse Lawson reported that there is a pump down at one of the lift
stations, and it has not yet been diagnosed. Mr. Lawson also reported that an as
built map was submitted to the State. Operator Lawson listed numerous problems
at the main lift station and discussed changes that will be made.
Sewer Operator Jim Hamblin reported that pond levels are up and at less than
half of their capacity.
d. Taylorsville Sanitation
Operator Jesse Lawson reported that there was a SCATA issue that has since been
fixed. Sewer Operator Jim Hamblin reported that everything else is working fine.
10. Fire Department Report
Fire Chief Jim Hamblin reported that call volume is normal at about one call per
day. Chief Hamblin thanked PG&E for their hard work during the storms. Mr.
Hamblin also reported that the department is sending a member to the Fire
Academy in Quincy.
11. Cy Hall Memorial Museum Report
Deanna Carter reported that the non-profit paperwork was filed, and that the
next step is filing for the 501. (c) 3 status. Mrs. Carter also reported that a
grant proposal was submitted to the Board of Supervisors for about $8,000, and
no money was awarded. Mrs. Carter reported that a memorial campaign was launched
in December asking for donations in the memory of a loved one. The campaign made
roughly one thousand dollars. Mrs. Carter also reported that donations are being
documented and itemized on their computer. Mrs. Carter asked the Board to
consider continuing to waive the water and sewer fees.
12. Resolution for Acceptance of Greenville Water Treatment Plant Improvements –
Discussion/Action
Chairperson Yost read the resolution aloud. Vice-Chairperson Little moved to
accept the resolution, and Director Smith seconded. A roll call vote was taken.
All Board members voted Aye, and the resolution was accepted.
13. Resolution for NIMS – Discussion/Action
Chairperson Yost requested a motion to adopt the NIMS document. Director Yocum
so moved and Vice-Chairperson Little seconded. A roll call vote was taken. All
Board members voted Aye, and the resolution was adopted.
14. Old Business/New Business
There was not any old or new business to report at this time.
CLOSED SESSION
15. Possible Property Acquisition, Located at 136 Crescent St. –
Discussion/Action
16. Resume Open Session
Open session was resumed at 8:38 p.m.
17. Announce Action Taken in Closed Session
Chairperson Yost reported that no action was taken.
18. Adjournment
Director Yocum moved to adjourn the meeting, and Vice-Chairperson Little
seconded. All Board members voted Aye, and the meeting was adjourned at 8:40p.m.
Respectfully Submitted,
Anna Lawson
IVCSD Board Clerk