AGENDA

REGULAR MEETING

BOARD OF DIRECTORS

INDIAN VALLEY COMMUNITY SERVICES DISTRICT

 

WEDNESDAY

SEPTEMBER 14, 2011

6:30 PM

TAYLORSVILLE FIRE HALL

TAYLORSVILLE, CA  95983

 

  1. Call to Order/Roll Call
  2. Pledge of Allegiance
  3. Adoption of Agenda
  4. Approval of Regular Meeting Minutes of August 10, 2011
  5. Public Comment:  The public may address the Board on any item not on the agenda.  Pursuant to state law, the Board may not discuss or take action on non-agenda items except under special circumstances.  Speakers should limit their remarks to five minutes or as decided upon by the chairperson.  In addition, the Board has adopted a 10 minute per person/per meeting time limit.
  6. Directors Reports
  7. Committee Reports
    1. Personnel
    2. Finance
    3. IVASA
    4. Ordinance
    5. Public Relations
  8. Manager’s/Financial Report
  9. Utility Operations Report
    1. Greenville Water
    2. Crescent Mills Water
    3. Greenville Sanitation

                                               i.     Smoke Testing Data

    1. Taylorsville Sanitation
  1. Fire Department Report
  2. Old Business/New Business

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Standing Committees:

 

Personnel & Planning – Brad Smith, chair; Blake Shelters
6:30 p.m., Tuesday prior to Board Meeting
 
Finance – Mike Yost, chair; Jane Braxton Little
6:00  p.m., Monday prior to Board Meeting
 
Ordinance – Brad Smith, chair; Jane Braxton Little
5:30p.m., Tuesday prior to Board Meeting
 
Public Relations – Judi Yocum, chair; Blake Shelters
5:00 p.m., Monday prior to Board Meeting
 
IVASA – Judi Yocum; Mike Yost
Quarterly

 

 

 

NEXT REGULAR MEETING – October 12th, 2011 at 6:30, Crescent Mills

 

REASONABLE ACCOMMODATION:  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Board at 530-284-0896.  Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility.

 



Recordings/SEP11.MP3

 

 

 

 Call to Order/ Roll Call
Chair Person Yost called the meeting to order. Clerk Germann was absent. General Manager Leanna Moore called roll. Chairperson Yost, Director Smith, Director Yocum, and Director Shelters answered roll call. Vice Chairperson Little was absent.
Pledge of Allegiance
Chief Water Operator Jesse Lawson led in the Pledge.
Adoption of Agenda
Director Smith motioned to adopt the agenda, Director Yocum seconded and all board members voted aye.
Approval of regular meeting minutes of August 10, 2011
Director Smith moved to approve of the minutes of August 10, 2011. Director Yocum seconded. All board members voted aye, and the minutes were approved without correction.
Public Comment
There was a comment from the public regarding The Depot, and a concern with why it is sitting on two different properties. Director Smith stated that the railroad gave a special easement for The Depot to be put there. General Manager Leanne Moore said that according to the surveyors that are two recorded easements. There is a recorded easement, but it never made it to the county, therefore it is not shown on the county maps.
Directors Report
There are no reports at this time.
Committee Reports
a. Personal
Director Smith stated that the Personal committee met September 6, 2011 and talked about the personal policies. Smith said they were coming up with ideas for changes to the policies and what can and cannot be changed.

b. Finance
Chairperson Yost stated that the Finance Committee did not meet.
c. IVASA
Chairperson Yost stated that the IVASA Committee did not meet.
d. Ordinance
Director Smith stated that the Ordinance Committee did meet and talked about the water leaks and the policies regarding that topic. General Manager Leanna Moore stated that they are working on making the policies simpler and clear without leaving room for misinterpretation.
e. Public Relations
Director Yocum stated that the Public Relations Committee did meet. Yocum talked about needing to educate the public about what needs to be done before they leave on vacation, to avoid the confusion of charges for a possible water leak.
8. Manager’s/Financial Report
General Manager Moore stated that there was not the turn out expected for Amnesty week. There was hope of targeting the people especially in Taylorsville who have large bills past due. Ms. Moore also mentioned that they are starting to shut recreations down and getting ready for winter. The Forest Service sent a letter mentioning how well maintained the campground was.
9. Utility Operations Report
a. Greenville Water
Chief Water Operator Jesse Lawson stated Round Valley Lake is at 449.2 elevations, which is 4.2 feet higher than this time last year. The water plant produced 13.4 million gallons last month, and sold 7.8. The average loss for the year is about 4.4 million gallons. Operator Lawson stated that they replaced 30 feet of two inch line on Centerline road and also on Franklin Alley, and eight feet of six inch main.
b. Crescent Mills Water
Chief Water Operator Jesse Lawson reported a production of 1.1 million gallons last month. We sold about .8 and lost about 340 thousand gallons. Operator Lawson stated this is because of leaks that were found and a section of main that needs to get replaced. Operator Lawson also mentioned some of the old equipment from the Greenville water plant will get moved down to Crescent Mills, which will help with attending to water issues quicker. Hopefully it will all get installed within the next few months.


c. Greenville Sanitation
Sewer Operator Jim Hamblin stated that things are going good. The ponds had to be switched so that the connection can be repaired. The flows are down. All the paper reports are complete.
d. Taylorsville Sanitation
Sewer Operator Jim Hamblin stated that the flows are down and everything is working well. The monitoring reports were sent in and have not come back yet.
i. Smoke Testing Data
The Process of the smoke testing is blowing air into the sewer system, and having the smoke flow to and find any openings in the system. If you have a storm drain connected to the sewer system, you will see smoke come out. If smoke gets into a house, it’s a red flag that there is a problem somewhere in the system. Chief Water Operator Jesse Lawson stated that they found 33 issues in doing the smoke test. He also stated that all the storm drains appear to be correct. They found 138 points of intrusion, such as man holes/lids/covers. The public needs to be aware of the $5 cap they can purchase to fix the problem on their property. Operator Lawson mentioned a lot of the issues were found on private property and the owners need to be notified of the issue and how to fix it. Director Brad Smith mentioned that is in the policies that property owners are responsible for maintaining the line on their property. General Manager Leanna Moore stated that they took pictures of the properties where smoke was coming out, and that the property owners will get a letter in the mail with the picture of the problem on their property.
10. Fire Department Report
Fire Chief Jim Hamblin reported that the department has been busy lately with a lot of different and difficult calls. The situations were handled ok. Chief Hamblin stated they had a really good training and open discussion about some calls, discussing where they made mistakes and how to correct them. All of the paper work has been turned in and everything for the grant on new pagers and radios.
11. Old Business/ New Business
No report at this time.
12. Adjournment
Director Yocum motioned to adjourn and Director Smith seconded. All board members voted aye and the meeting was adjourned.

Respectfully Submitted,
Shireen Germann
IVCSD Board Clerk